ROK Software
Outsource Access
Prepared Exclusively for ROK Software

Scale Your Engineering Firm Without Scaling Your Overhead

Your engineers should be building software for hardware systems. Everything else? A dedicated virtual assistant handles it... so your team stays in their genius zone.

48+
Hours/Month Reclaimed
$1,895
Starting Monthly Cost
85+
Industries Served
500+
Team Members Strong
The Two-Bucket Framework
What Changes When You Add a Dedicated VA
Every hour your engineers spend on admin is an hour they're not building. A VA doesn't just save time... it unlocks capacity you didn't know you had.
🟠

Off Your Plate

Tasks consuming your team's time right now

  • ✓ Email triage, inbox management, client sorting ~8 hrs/mo
  • ✓ Project status tracking and client update reports ~6 hrs/mo
  • ✓ Invoice generation and payment follow-up ~4 hrs/mo
  • ✓ Meeting scheduling across time zones ~4 hrs/mo
  • ✓ RFP and proposal formatting and submission ~4 hrs/mo
  • ✓ Sprint and task board management (Jira, Asana, Trello) ~4 hrs/mo
  • ✓ Time tracking reconciliation and billable hours reporting ~3 hrs/mo
  • ✓ Vendor and supplier communication follow-ups ~3 hrs/mo
  • ✓ Travel and conference logistics (CES, Embedded World) ~3 hrs/mo
  • ✓ Document management: SOWs, NDAs, MSAs, change orders ~3 hrs/mo
  • ✓ Client onboarding packet assembly ~2 hrs/mo
  • ✓ Recruiting: posting roles, screening resumes, scheduling ~4 hrs/mo
🟢

Now Possible

Growth activities you haven't had bandwidth for

  • ✓ LinkedIn thought leadership and case study content
  • ✓ Outreach to hardware startups and product companies
  • ✓ SEO and blog content on embedded systems and IoT
  • ✓ Testimonial and case study collection from past clients
  • ✓ Conference speaker applications (CES, IoT World)
  • ✓ Email newsletter to prospects and past clients
  • ✓ Competitive intel tracking on other consulting firms
  • ✓ Partnership outreach to design firms and manufacturers
  • ✓ YouTube channel with technical explainers
  • ✓ Webinar series on hardware-software integration
  • ✓ CRM pipeline management and lead nurturing
  • ✓ Patent and IP filing coordination with attorneys
1
+
1
=
4

The Compound Effect

Taking work off your plate frees up capacity. That capacity gets reinvested into growth activities you've been putting off. The result isn't 1+1=2... it's exponential. You get your time back AND unlock new revenue you weren't pursuing.

ROI Calculator
See Your Return Before You Start
Plug in your numbers. See exactly what a dedicated VA means for ROK Software's bottom line.
What a typical client engagement is worth per year
Number of active client engagements
Emails, scheduling, invoicing, status updates, etc.
What your engineers bill clients per hour
Additional clients you could take on with reclaimed time
Annual VA Investment
$22,740
Full-time dedicated VA at $1,895/mo
Recovered Billable Revenue
$136,500
15 hrs/wk x $175/hr x 52 weeks
New Client Revenue
$225,000
3 new clients x $75,000 avg value
Total Annual ROI
$338,760
14.9x return on your VA investment
How It Works
Up and Running in Days, Not Months
No long-term contracts. No complex onboarding. Just a dedicated professional matched to your business.
1

Discovery Call

We learn your workflows, tools, and pain points. For engineering firms like ROK, we already know the terrain.

2

VA Matching

We match you with a dedicated full-time VA experienced in tech, project management, and engineering support.

3

Custom Playbook

Your "OA Playbook" documents every process, login, and workflow so your VA hits the ground running from day one.

Ready to Scale?

Let Your Engineers Engineer.
We'll Handle the Rest.

Book a 30-minute call to see exactly how a dedicated VA integrates into ROK Software's workflow.

Book a Call with Brad